Office coordinator
Operations Budapest, Hungary
About You and this Role
We are offering our future Environment Coordinator a challenging workplace with freedom to explore his/her own way with long-term learning opportunities and working with a continuously renewing set of technologies in a true 8-hour workday.
It’s an excellent opportunity if you like to be involved in everything, to make our colleagues' lives better by ensuring things run smoothly and efficiently with maximum productivity. If you share the same values as us and want to grow with Liferay, this is your sign to apply.
Key Objectives
- Support Onboarding and Offboarding: Administer the logistical process for new and departing employees, including organizing with the IT department, sending Hardware and other work materials, and maintaining accurate handover and return logs.
- Foster a Positive Office Culture and Environment: Coordinate and lead all aspects of site culture and internal gatherings, demonstrating exceptional public speaking skills by hosting local meetings and social events that drive employee engagement across all levels of the organization.
- Ensure Workplace Safety and Compliance: Manage and maintain local health and safety relationships, coordinating compliance efforts, required training (e.g., fire protection, first aid), and reporting operational incidents to relevant internal/external parties (e.g., CAO/insurers).
- Manage Office and Travel Logistics: Execute essential office administrative functions, including making necessary purchases based on requests, managing general office upkeep, manage lease and sublease agreements & relationships, and coordinating all business travel arrangements (flights, train tickets, hotels).
- Handle Financial and HR Administration: Manage tasks such as the review of travel costs, processing orders for equipment (laptops, phones/SIM cards), receiving post and distributing it to relevant teams, and collecting new employee signatures for company property handover and payroll entries.
- Global Participation: Contribute to projects and initiatives within the global Environment team to help the department achieve its Objectives and Key Results (OKRs).
What We Offer:
All of our new joiners say that we work with people who help each other to accomplish their personal and company goals. To enable this we, together, created a unique environment where you can grow without rivalry by using your strengths. We also believe that here at Liferay we should spend 60% of our time with daily work, 20% of our time by helping each other and 20% with learning something new. Maintaining this is a common expectation for all our team members, supporting it is the primary expectation for our leaders.
Some Specifics about us:
- In our office you get your personal workspace, gameroom, a well equipped kitchen with stove top and a terrace with a grill. Celebrate good times, c’mon!
- We work in a culture where we appreciate you sharing your thoughts (from colleagues to top management).
- Your health is important for us: We provide private health care to all our employees.
- You can work from home sometimes, based on the needs of the office.
- Salary package w/ competitive benefits according to qualifications and experience
- Opportunities to take responsibility, grow professionally, and Stay Nerdy
- A positive and collaborative work culture
Required Qualifications
- Proven experience ( min. 1 year) as office coordinator or in a similar role
- Outstanding knowledge of Google Docs, Sheets and Slides
- Fluent in English and Hungarian
- Proactivity, flexibility, reliability and excellent communication skills
- Working knowledge of office equipment (e.g. optical scanner)
- Organized with the ability to prioritize and multitask
Preferred Qualifications
- BSc/Ba in business administration or relevant field is a plus
- Experience in customer service will be a plus
- Advanced knowledge with Google Sheets is a plus
Equal Opportunities Employer - Statement
Liferay is committed to the equal treatment of all candidates, customers and employees and to fostering a culture of dignity at work. Our operating procedure provides for equal opportunities in recruitment and employment with the aim to eliminate discrimination against any job applicant or employee on the basis of race, age, sexual orientation, gender, religion or beliefs, marital or civil partnerships status, family or dependency status, disability, pregnancy and maternity or membership of a traveling community.